The adidas@ Windy City National Qualifier will accept teams who have met all entry requirements until space is filled, or the deadline date. Entry requirements include: online registration in SportsWrench, payment received, and the Tournament Advantage Program housing requirement has been met.
Team Acceptance Criteria:
· Postmark or electronic date of complete entry requirements.
· Entries from the host state where the event is conducted.
· Complete registration.
To be fair to all teams this is a 1st come, 1st served national qualifying event and until all three parts of the criteria are completed you will not be officially entered and accepted in this event. Closing date for the tournament will be March 1, 2027/or until a division fills. We will not be accepting ANY late registrations.
1. Your team must be registered in Sports Wrench
2. Great Lakes Region has received your payment
3. You have a hotel confirmation, through Capital Sports, our housing company, for each team entered (12 room night minimum per team necessary to meet Reserve & Serve criteria). There is an exception to this policy for local teams, within the 50 mile allowed radius.
You will receive an email confirmation when your team is accepted. If all of the criteria has been met but you have not received a confirmation email of acceptance from SPORTSWRENCH CONTACT US IMMEDIATELY at windycitynq@glrvb.com or call (630) 986-9000.
Under no circumstance is a team that is denied entry into any division guaranteed a berth in any other division.
Registration status will be maintained and updated in SportsWrench. Total number of teams is limited to 1296, but allocations of teams per division may change depending on the number of entries received for all ages and all divisions.
All rosters for the Windy City National Qualifier must be submitted online in SportWrench by Wednesday, March 24th, 2027 at 5:00pm CST. Teams must have full rosters listed on SportWrench along with jersey #’s, and USAV #’s. Any individual on the bench during match play must be a valid rostered participant.
The Windy City Qualifier this year is happy to announce their partnership with Capitol Sports Center and its implementation of the
Tournament Advantage Program (TAP).
This is how we secure the venues, hotel space, and community partnerships that make large-scale volleyball events possible — and how we keep those arrangements transparent for the families who attend them.
Events at our scale depend on more than a schedule and a court. Many convention centers and host venues commit space available based, in part, on the number of hotel room nights an event can commit to the destination. Without those commitments, certain venues may not be available for the event, or the event may need to increase registration fees to offset higher venue costs. In addition, participants would generally not have access to the negotiated group hotel rates and other accommodations made available through the room block.
What does this mean for you?
To participate in the Windy City Qualifier, all out-of-town teams must reserve rooms through the event’s designated housing company. This event participates in the
Tournament Advantage Program (TAP), and reservations made directly with a hotel will not count toward the participation requirement.
There are two easy ways to make your reservation:
Call us at 1-800-476-0060 EXT 118 and we will help you with our personable and helpful staff.
Go online to the ITS website and click on the appropriate event. For 18s NQ:
https://integratedtournamentsolutions.com/event/2027-windy-city-18s-national-qualifier-27453,
For 11-17s NQ:
https://integratedtournamentsolutions.com/event/2027-windy-city-11-17s-national-qualifier-27519
Click on the appropriate hotel.
Click on club/team/parents – book here
Select state and check box of appropriate club, and then appropriate teams.
Continue making reservation. It WILL be important that each room in the block attribute their room to the appropriate team.
Please be patient as our call volume is expected to be high. Please leave us a voicemail or send an e-mail for assistance and we will respond at our earliest convenience.
Teams can make room blocks or make individual reservations, it is up to what each club’s preference is and what is the easiest process for those groups. We are here to help and to make this process as easy as possible.
Room ratio: Minimum 15 Room Nights
Commuter exemption distance: 50 Miles from the venue.
Booking Opening: September 14th, 2026 at 9:00 AM EST
Booking deadline: October 30th, 2027.
Cancellation policy: Monday, March 15th, 2027. 10-Day Cancellation Policy. This means you need to cancel or modify your reservation 10-days prior to your check-in date.
Booking fee: $12 flat per reservation, non-refundable regardless of the hotel's cancellation policy above — funds platform development, payment security, and customer support.
Exemption process: Military families may qualify for an exemption when booking a valid government rate with appropriate military identification. Hotel-loyalty-point bookings may also qualify for an exemption, provided the booking satisfies the loyalty program’s standard verification requirements. Requests for these exemptions should be directed to
Capitol Sports and are subject to approval by the tournament director and compliance with the applicable room ratio requirements. Requests for a full-team exemption, or any modification of a team’s room block or room ratio requirements, should be directed to
Capitol Sports and must be approved in advance by the Tournament Director.
Rate Guarantee: the hotel is responsible for ensuring that the contracted group rate for the room types included in the rom block is the lowest publicly available rate for comparable room types during the peak event dates. Rates that require proof of membership or eligibility — such as AAA, AARP, corporate, government, military or crew rates — aren't part of that comparison, since they aren't generally available to the public. Prepaid, nonrefundable rates, and rates for different room types or accommodations that are not comparable to those contracted for under the room block are also excluded from the Rate Guarantee. If a lower publicly available rate is found, we will notify the hotel as soon as we become aware of the issue. Under the terms of the hotel’s contract, the hotel has 48 hours to either remove the lower rate or reduce the rate for the entire group block to match the lower rate. This process ensures that all guests booked within the room block receive the benefit of the lower rate, rather than only the individual who identified it. Note that the event does not control hotel pricing, availability, or the hotel’s response to any identified rate discrepancy and cannot guarantee the hotel’s actions beyond notifying the hotel and enforcing the applicable terms of the hotel agreement.
Any additional questions you may have, please feel free to email
Alexis at
apadgett@capitolsportscenter.com or
Hannah at
hawilhoite@capitolsportscenter.com.
We look forward to welcoming your teams to the 2027 Windy City National Qualifier.
