WCNQ will be using Advanced Event Systems for its registration process. AES will be the website that is the choice of USA JNC Girls Championship, many other qualifiers and regional tournaments around the nation for registering teams.
1. Go to Advanced Event Systems to register your team and club.
2. Click on Add Club if you are a new user. If you already have a password and username, skip to step 4. If not, fill out the club info and hit the submit button.
3. Next, fill out the Club Director info, creating a username and password and making sure to keep your username and password in an accessible spot for future use.
4. Enter your username and password and login.
5. Click on Staff, then "Add New Staff." Enter the information and hit the submit button.
6. Click on Players, then "Add New Players." Enter the information and hit the submit button. Repeat for all players.
7. Click on Teams from the list on the left.
8. Click on Add New Teams, enter info, and submit information.
9. Click on your new team, and then on "Add/Update Staff." Click on "Add New Staff" and choose from the pull-down list the available names and hit submit.
10. Go back to "Teams," click on the selected team, and then on "Add/Update Team Players." Choose from the pull-down list of available names and hit submit. Continue until all team players are added.
11. Click on "Enter Events." Hit the "Register" button for the weekend of WCNQ.
12. Select the division from the pull-down list that you wish to enter your team and click on "Register Teams."
13. Make sure you update your results under the results section!
14. Contact AES Housing at 1-800-476-0060 x118 for rooms to ensure that you meet the Stay to Play requirement of 12 room
nights per team.
15. The Capitol Sports Center staff will send out broadcast emails to inform you of other information and steps as they come available.
Housing will open on Tuesday, September 30th at 9 AM CST. You will be able to go online and book on www.advancedeventsystems.com or call us at 800-476-0060 ext. 118. Please be patient as our call volume is expected to be high. Please leave us a voicemail or send an e-mail for assistance and we will respond at our earliest convenience.
Teams can make room blocks or make individual reservations, it is up to what each club’s preference is and what is the easiest process for those groups. We are here to help and to make this process as easy as possible.
If you have any questions regarding this tournament, please contact Hannah Wilhoite.
The Windy City National Qualifier this year is happy to announce its implementation of the Stay to Play and Save policy. Although this policy has been highly controversial in the volleyball community, it has become necessary to help combat hotels driving prices higher and higher. Over the years, we have had anywhere between 80 and 90 percent of our participants using rooms from the AES list. Unfortunately, as our tournament has grown, rates for downtown hotels have risen to astronomical prices. The best defense we have against these high prices, is to go to the Stay to Play and Save Policy. Local teams will not be required to reserve a hotel block within a 50-mile radius.
1. Hotel prices first and foremost, hotel prices have been driven down. We have seen dramatic decreases for our downtown hotels as well.
2. Coupons and discounts at local restaurants and shopping attractions with an increased commitment to the city and its hotels, we have been able to receive more opportunities for savings at various shops, restaurants, and local attractions that before would not have been available.
In order to participate in the Windy City National Qualifier, each out of town team must get rooms from the AES Approved hotel Block. There are two easy ways to do this:
1. Call us at 1-800-476-0060 ext 118 and we will help you with our personable and helpful staff led by Anita and Hannah.
2. Go online to www.advancedeventsystems.com/hotels and click on the appropriate event.
· Click on the appropriate hotel.
· Click on club/team/parents – book here
· Select state and check box of appropriate club, and then appropriate teams.
· Continue making reservation. It WILL be important that each room in the block attribute their room to the appropriate team.